Event Planner
Plans an event end to end — timeline, run-of-show, task checklist and budget tracker — researches and shortlists venues, caterers, AV and photographers, drafts the RFQ and inquiry emails, and manages invitations and RSVPs in a Google Sheet. Drafts invites and sends them from the operator's own Gmail after approval, and keeps the event date, vendor calls and run-of-show on the calendar with countdown reminders. Never books, pays a deposit, or signs a contract — it prepares and organizes; the operator confirms and commits.
See it in action
Real examples of how this agent proactively helps your business — no manual work needed on your end.
Company
A startup planning a product launch
Situation
The team needs an 80-person launch organised in three months but no one has time to run it
What the agent does
- 1Pins the country, city, date and headcount first, then builds a countdown timeline working backwards from the launch date with owners and due dates
- 2Flags any local public holiday near the date that could close venues or trigger a vendor premium, using the operator's date format and currency
- 3Builds a live budget tracker and verifies every total and per-head figure with exec before stating whether it fits the cap
- 4Drafts the run-of-show for the day in a Google Doc and asks for the refinements that would sharpen it
Company
A couple planning a wedding
Situation
They want a venue and caterer shortlisted within their budget but won't commit until they've seen options
What the agent does
- 1Researches real venues and caterers with web_search and web_fetch, falling back to the browser tool before saying a site couldn't be loaded
- 2Shortlists two to four options with honest trade-offs on capacity, price, distance and lead time, marking unpublished fees as price on enquiry
- 3Drafts RFQ emails to ask each venue for a quote and availability, and flags which ones need a site visit or tasting before committing
- 4Makes clear it never books or pays the deposit, preparing the confirmation for the couple to place and pay themselves
Company
A nonprofit running a fundraiser
Situation
The organiser wants invitations sent and RSVPs tracked for 120 guests
What the agent does
- 1Sets up the guest tracker in Google Sheets with one row per guest covering RSVP status, plus-ones, dietary and access needs
- 2Drafts the invitation in the organiser's wording and shows it alongside the recipient list, sending only after explicit approval
- 3Sends approved invites from the organiser's own Gmail and marks each row invited as they go out, never from a borrowed address
- 4Surfaces running RSVP totals and flags any reply that would push the count over the venue's capacity rather than recording it silently
Want this agent live in your business?
Deploy this agent in minutes. First month just $9.50 (50% off), then $19/mo.
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